Skip to main content

Integrating Forms & Flows with PowerSchool for IEP Goal Tracking

Dennis Han
Updated

This article outlines the possibilities and requirements for integrating Forms & Flows data with PowerSchool's special education plugins.

Forms & Flows has robust APIs that allow for data exchange with other systems, including Student Information Systems (SIS) like PowerSchool. Some districts already use these APIs successfully to transfer data.

However, this type of integration is not a pre-built, "out-of-the-box" connection. Its success depends on several key factors and requires technical coordination.

For a Successful Integration

Because each integration is unique, we recommend a collaborative approach to assess feasibility.

Step 1: Internal Discussion
Please consult with your district’s IT team and the staff responsible for PowerSchool administration to determine:

  • The technical capability to build an API integration on your end.
  • The exact data points you need to send from Operoo into PowerSchool.

Step 2: Contact Us for a Technical Scoping Call
Once you have this information, please contact our support team to arrange a detailed discussion. This call should include your technical staff and will likely involve our technical leads.

This conversation will help us understand your requirements and determine if the integration is feasible based on the data formats and systems involved.

Note: Please mention that the inquiry is regarding a potential "API integration with PowerSchool for IEP data."

Generate Reports on IEP Form Responses

IEP data is highly sensitive. Please ensure that only authorized administrative personnel follow these steps. Review your district's administrator permissions in Settings > Administrators to maintain your internal data security standards.
 

Step 1: View Your Form Summary and Visual Charts

For a high-level overview of form completion, use the built-in visual reports.

  1. Go to the eForms section.
  2. Click on the title of the IEP form you want to report on.
  3. You will see all assigned students and their completion status (Not Started, In Progress, Completed).
  4. Visual Charts: Donut or pie charts at the top of this page provide an immediate, at-a-glance count of how many students fall into each status category.

Step 2: Filter Responses by Specific Answers

Use the filters to narrow down your search results. 

CleanShot 2025-09-08 at 12.51.38@2x.png

Step 3: Export Data for Custom Analysis

For full flexibility, to create custom graphs, cross-tabulate data, or share with stakeholders, you can export all response data to a CSV file to open in Excel or Google Sheets.

  1. On the filtered or unfiltered list, use the checkboxes to select the students you want to include in your report. To select everyone visible (after a filter is applied), use the master checkbox in the table header.
  2. Click the “Actions” button at the top-left of the list.
  3. Select your preferred format (.CSV or PDF).
     

Related articles