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Syncing Pre-Admission students from Wonde

Warren Chan
Updated
 
 
Important: This article is for Australian and UK schools only.
 
Depending on the MIS/SIS, Australian and UK schools using Wonde to sync their data to Operoo can also sync their pre-admissions students, and pre-admission student contacts to Operoo. The list below shows the MIS/SIS within Australia and the UK that Wonde support for syncing this pre-admission data. If a particular MIS/SIS is not on the list below, please contact Wonde directly so see if they plan to support that MIS/SIS in the future.
 
Australian SIS
  1. Synergetic
UK MIS
  1. Arbor
  2. Bromcom
  3. Databridge
  4. Engage
  5. Integris
  6. iSAMS
  7. Pupil Asset
  8. ScholarPack REST
  9. SIMS 
  10. WCBS
  11. WCBS Hub
If schools would like to sync their Pre-admission data to Operoo, before asking Operoo to enable this feature, it's important the following information is read and understood. It is also highly recommended that schools contact Wonde to check the set up in the MIS/SIS is correct.
 
Operoo information
  1. If Operoo enables the setting on your behalf, on the next successful sync applicants will sync into Operoo (providing Wonde has been contacted, see the section below). If 'Messaging for Parent eForms' is enabled, parents will be emailed a New Account Creation email (unless SSO is setup) providing them with their login credentials. On top of this, parents will also be sent an email asking for the Student Record to be verified (if any section on the Student Record is set to View and Edit). 
     
  2. Pre-admission students will sync into Operoo as part of the schools' top/high level all students Group. Once a successful syncs has taken place, if preferred schools can have two new Groups 'All Enrolled Students' and 'All Pre-Enrolled Students' which will be created as part of the sync. These Groups are controlled by the sync, and cannot be edited in Operoo.  If these Groups are not created, schools can create a Dynamic Members Group in Operoo as all your pre-admission students will have a smart tag of 'Pre-Enrolled'. Please click here to see how to do this (navigate to the section 'Group filter using a Smart Group filter'). 
  3. Because of point 2 above, Administrators will need to take into consideration any eForms that are associated with their high level/top Group as once the sync takes place, parents of pre-admission students will have access to those eForms.  If you only want enrolled parents to have access to these eForms (if there are any), an Administrator will need to adjust the member association.
If point 3 above is required, it's recommended that Administrators disable 'Messaging for Parent eForms' before the sync takes place, then following the sync, make the necessary member changes to an eForm before enabling messaging again. This will ensure pre-admission parents will not be sent an email asking them to complete an eForm that may not be intended for them.
If schools would like to have the two new Groups 'All Enrolled Students' and 'All Pre-Enrolled Students', this feature must be enabled by your Operoo CSM or the Operoo Support Team. 
Below is an example of what the Group structure would look like if the 'All Enrolled Students' and 'All Pre-Enrolled Students' setting is enabled.
 
If schools do not want to have the two new Groups, schools can create a Dynamic Group to group all Pre-admission students.  Please click here and navigate to the 'Group filter using a Smart Group filter' section to see how to create this Dynamic Group.
 
 
Wonde information
 
There are certain requirements, and/or specific information provided by Wonde for each MIS/SIS. If you have any questions on these, please contact Wonde directly. 
 
Australian SIS
 
 
Synergetic:
 
Within the Synergetic database, students may be designated with an application status of one of: ENQ, FUT or FIN. This single status code is matched within the Operoo configuration and the resultant PRE-ENROLMENT is transferred from Synergetic via Wonde into Operoo. ALL PRE-ENROLMENTS with the designated status (not just the current year) will be transferred across.
 
Operoo and Wonde do not have a filter on PRE-ENROLMENTS Year Starting, consequently ALL PRE-ENROLMENTS regardless of the Year are transferred across.
 
Note: We suggest that in Synergetic the Status type is used to denote the actual PRE-ENROLMENT status to transfer to Operoo.
 
 
 

UK MIS

 
Arbor:
We request students which are marked within the MIS as, futureEnrolled: true, currentlyEnrolled: false
 
Bromcom:
We request PreAdmissionStudents which are already marked as such within the MIS
 
Databridge: 
Students with an admission date in the future are set as pre-admission

Engage:
We request pre-admissionStudents which are already marked as such within the MIS

Integris:
Students marked with “rollStatus”: “A” within the MIS are the one’s we store as pre-admission
 
 
iSAMS:
Students needs to have an AdmissionsStatus that is also in the comma separated list in the school’s integration page
 
Pupil Asset:
We request students which are marked within the MIS as ‘PRE-AD’
 
ScholarPack REST:
 
We request readmission students by using the endpoint ‘students/admission_status/Future’ 

SIMS:
Students that are marked with an application_status of ‘Accepted’ or ‘Admitted’ within the MIS are the one’s we store as pre-admission
 
WCBS/WCBS Hub:
Students with record type of prospective are set as pre-admission
 
Operoo and Wonde do not have a filter on Pre-admissions School Year Starting, consequently ALL pre-admission data regardless of the School Year are synced from Wonde to Operoo. Please ensure the Pre-admission data in your MIS/SIS is accurate so historical student data does not sync to Operoo.
Operoo's Wonde sync is a 1-way sync only and data only syncs from Wonde to Operoo. 
 
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