Not using Custom eSD Endpoints – Operoo

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What does ‘not using Custom eSD Endpoints’ mean?

When a district chooses to not use Custom eSD Endpoints that means they would like Pre-Enrolled students to sync from eSchoolData (eSD) to Operoo only once they have accepted the student, and added the student to a holding building* in eSD (e.g. Document School).

For districts who choose to not use the Custom eSD Endpoints, below is the high level workflow for Pre-Enrolled students:

The parent or guardian applies to send their child to the district online via eSD
The district opens the new application, accepts it and adds the student to a holding building
On the next successful Operoo sync, that student will sync from eSD to Operoo with their eSD ID, e.g. 99992226
The district ensures that building is selected in their integration settings in Operoo (see section “Sync Pre-Enrolled students from a holding building” below)

*A holding building is a building created in eSD for Pre-Enrolled students to sit in that is only used when districts have Custom eSD Endpoints set to ‘No’.

If the building is not selected in the district's integration settings, the students will not sync to Operoo

Below is a screenshot of a district who is not using the Custom eSD Endpoints.

Below is the criteria of syncing "Pre-Enrolled" students attached to a building in eSD.

To select individual holding buildings to sync from eSD to Operoo, please follow these steps:

1. Click "Settings", followed by "Integration Settings"

3. Click "Select schools to sync"

4. Search for the holding building under "Search for schools to select..."

5. Select "Pre-Enrolled", followed by "Save", and finally, confirm the updated selection is correct.

Students sync to Operoo as a member of the following synced Groups:

“All District Pre-Enrolled Students” and “All District Students” at the District Level, as well as
“All Pre-Enrolled Students” and “All Students” at the holding building (e.g. Document School)

Syncing additional buildings to Operoo (Enrolled, Pre-Enrolled or Future Students)

If the district would also like to sync other students from individual buildings to Operoo, e.g. students from a middle or high school, or pre-registered students, the district needs to go into their integration settings and select those schools under "Select schools to sync". When completing this step, districts can choose to sync either “Enrolled” or “Pre-enrolled”, as well as “Future Students” into Operoo.

"Future" students is an Operoo term, in eSD the term is “Pre-Registered”

Below is the criteria of syncing "Future/Pre-Registered" students attached to a building in eSD.

Below is the criteria of syncing "Enrolled" students attached to a building in eSD.

To select additional buildings to sync from eSD to Operoo, please follow these steps:

1. Click "Settings", followed by "Integration Settings"

3. Click "Select schools to sync"

4. Search for the holding building under "Search for schools to select..."

5. Select "Enrolled" or "Pre-Enrolled", and "Future" (if applicable) , followed by "Save", and finally, confirm the updated selection is correct.

The selection must be either “Enrolled” or “Pre-Enrolled”, both options cannot be selected. However, districts can choose to sync “Enrolled” or “Pre-Enrolled” and “Future" students

Future/Pre-Registered students will always be members of building, as well as have an Enrollment Date in eSD.

Pre-Registered students sync to Operoo as a member of the following synced Groups:

“All District Future Students” and “All District Students” at the District Level, as well as
“All Future Students” and “All Students” at the building level (e.g. District Middle School)

Enrolled students sync to Operoo as a member of the following synced Groups:

“All District Enrolled Students” and “All District Students” at the District Level, as well as
“All Enrolled Students” and “All Students” at the building level (e.g. District Middle School)

Any eForms where the membership is linked to the Groups "All District Students" and "All Students" will include Pre-Registered students. We recommend existing eForm membership is reviewed prior to syncing in Pre-Registered students to ensure the member selection is accurate.

Any messages sent to the Groups "All District Students" and "All Students" will include Pre-Registered Students

Other information

If a building has been selected and there are 3 white crosses, Operoo will remove students and the building on the next sync. By not selected any of these options that is telling Operoo that no students from that building should sync to Operoo from eSD.

If you are actively using students in a specific building, do not un-select all options under ‘Select schools to Sync’. This will result in the buildings being deleted.

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